Wear a mask.
Present your travel permit (either on your phone/device or as a hard copy).
Present your student or staff card.
Undertake the UKZN COVID-19 self-screening check and present the report generated to the staff member.
3 August 2020
COMMUNIQUÉ FROM THE OFFICE OF THE EXECUTIVE DIRECTOR: HUMAN RESOURCES
VULNERABLE STAFF (60 years and/or staff younger than 60 with underlying health conditions/comorbidities) AND RETURN TO WORK
To date, all vulnerable staff have remained at home as they are deemed very high risk for exposure to COVID-19 and a number of them would ordinarily be working in high risk areas.
This is likely to have an impact on service delivery for staff who would otherwise have been required to return to campus.
While there is no regulation which stipulates that employers must permit staff to remain at home, the War Room has advised EMC that these staff members should not be encouraged to return to campus but instead should be supported to work remotely where possible or take leave where not. Line managers are required to assist colleagues with suitable/commensurate workload for remote working. Where this is not possible employees are to take advantage of the university’s leave facilities. Please note that this is a temporary arrangement until the University revises its position.
Staff with underlying conditions/comorbidities are required to submit a medical certificate to their line managers confirming that they cannot return to work on campus during lockdown due to their condition. The certificate does not have to specify the condition.
Dr PS Zulu
21 July 2020
COMMUNIQUÉ FROM THE OFFICE OF THE CHIEF FINANCE OFFICER
STUDENT FEES AND CASHIERS: PROCESS TO BE FOLLOWED DURING COVID-19 PANDEMIC
Dear Staff and Students
Due to the COVID 19 pandemic, access to the University has been limited and face to face contact has been discouraged. In order to limit the exchange of physical documentation, staff and students are encouraged to follow the process below:
Updated fee statements can be accessed on Student Central.
Send an email to your campus Fees Officer and we will answer your query. Email addresses:
Complete a refund form and ensure that we have your correct bank details on the system. For bursary students, kindly contact your Student Funding Advisor. For self-funded students, kindly send the form to your Fees Officer on your campus for assistance
Complete a bank detail form and submit with all supporting documents to the Fees e-mail address for your campus. Bank detail forms are available online on the Student Portal. Required supporting documents are detailed on the form.
If your bank details are incorrect, send an e-mail query to the Fees Office on your campus. If your bank details are correct, then kindly contact the Student Funding advisor.
Electronic Funds Transfer (EFT) /Direct Deposit payments (FOR SELF FUNDED STUDENTS- NOT FOR SPONSOR DEPOSITS)
Bank : Standard Bank
Branch : Westville
Branch Code : 045426
Account Number : 053081072
Reference : Student Number ONLY
Petty cash requests must be kept at a minimum
Send an e-mail to the following:
Mrs N Mbhele
Chief Finance Officer
29 June 2020
COMMUNIQUÉ FROM THE OFFICE OF THE EXECUTIVE DIRECTOR: INSTITUTIONAL PLANNING AND GOVERNANCE
UKZN HEALTH SCREENING APP
Dear UKZN Staff/ Students
As per COVID-19 regulations, the University has an obligation to ensure the safety and health of employees. A UKZN communication was released to all employees on 15 May 2020, on the mandatory COVID-19 screening and requirements for accessing all UKZN campuses during the lockdown.
The UKZN Health Screening App has been designed with the assistance of Occupational Health and Infectious Disease Experts specifically to record typical symptoms that may be associated with COVID-19. Although the physical recording of temperature demonstrates an activity to control access, the fact is that temperature measurements is actually very weather and operator dependent and may present false results, especially when an individual has taken medication to suppress fever. The different questions on the symptoms and exposure to COVID-19 on the health screening App was carefully weighted to produce a screening result of Green, Orange or Red.
As the screening result is extremely important to manage access to UKZN and identify individuals who may be developing symptoms of COVID-19 or who already have active COVID-19 it is important for staff and students to respond truthfully when completing the self-screen questionnaire. There are serious legal implications if it can be proven that an individual provided false information with the aim of influencing the self-screen result. The App has been designed such that symptoms which may indicate the development of COVID-19 will indicate an orange screening result and distinct symptoms will result in a red screening result.
All students and staff as well as visitors to UKZN will have to complete the health screening on a daily basis before access is granted to any campus or UKZN facility. The application can be accessed at https://selfscreen.ukzn.ac.za. Once Staff/Students present their health screening result, the RMS Officer will do a fact check to confirm identification, screening status, name, date, and time.
The Health Screening can be taken prior to arrival at the entrance gate and only the results need to be shown to the RMS Officer on duty. This is encouraged to speed up the process at the gates.
The screening result can be one of the following:
o No Risk Status (GREEN)
Staff/Students/Visitors will be allowed to enter campus
o Low Risk Status (ORANGE)
Staff/Students will be allowed to enter campus but will be requested to visit the Campus Health Clinic / Occupational Health Clinic to verify their screening result and receive health advice.
When the screen result is orange, an electronic notice will be sent to Campus Health Clinic / Occupational Health Clinic and the individuals access card will be temporary de-activated. The access cards will only be re-activated 24 hours after the individual has visited the clinic and the result of their health screening has been confirmed by the clinic as green (no risk).
o High Risk Status (RED)
If the result is subsequently amended to green or orange the process described above will apply.
If the result is defined as Red, staff will be advised by the Screening Support Task Team Member to visit their general practitioner or visit a hospital flu clinic for COVID-19 Testing.
The Screening Support Task Team will assist staff who are pedestrians or who use public transport to get to a Hospital Flu Clinic for screening and testing for COVID19 if required.
Staff members will be required to self-quarantine until the test result is made available.
The student will have to go into self-quarantine until their test result is available.
Once the result is available the individual will be advised by the Campus Health Clinic / Occupational Health Clinic on the way forward.
Should students test positive, particularly those in residences, they will be admitted to the nearest isolation facility provided by the KZN Department of Health. This is to ensure:
Staff members and students who are unable to undertake the UKZN self-screen before leaving home, or in Residence, will be assisted by the RMS Officer at the entrance/residence to complete the self-screening.
Executive Director: Institutional Planning & Governance
19 June 2020
COMMUNIQUÉ FROM THE OFFICE OF THE REGISTRAR
INFORMATION ABOUT COVID-19 SELF-SCREENING AND TEMPERATURE SCANNING
Dear Staff and Students,
The Occupational Health and Safety regulations gazetted on 4 June 2020, requires an employer to take measures to screen all workers when they report for work.
This screening must be undertaken to ascertain whether the worker has any of the symptoms associated with COVID-19, as per the current NICD definition, and determine whether they suffer from any additional symptoms associated with COVID-19.
With this in mind, UKZN has developed an APP, https://selfscreen.ukzn.ac.za that will be used at the University for screening. Every person entering the University precinct(s) will be required to present their daily self-screen report, or undertake the screening via the UKZN APP at the University entrance, with the assistance of the RMS staff on duty.
Many questions have however, been raised about temperature screening. UKZN will not be screening temperature over and above the use of the daily self-screen APP. This decision was taken after due consideration of a medical opinion requested from the infectious diseases physicians of the COVID-19 war room.
The medical opinion noted that based on the available scientific evidence, temperature screening with cutaneous infrared thermometers should not be undertaken, as there was very little evidence for their use in the context of screening large numbers of people, and there was no evidence that temperature screening performed better than self-report of fever.
Further, cutaneous infrared thermometers:
The medical opinion concluded that, on balance, the limitations of temperature scanning outweighs the benefits, and that it is very unlikely to be an effective measure to prevent and control Covid-19 on our campuses.
In coming to the conclusion that it did, the University had to carefully balance a number of factors. These included the actual requirements of the regulations, the scientific evidence available and as reported in the medical opinion obtained. The practicality of temperature scanning approximately 16000 staff and students daily (with the phased return of one third of the student and staff population), and understanding that approximately 17 University entrances are open on our five campuses, was also considered.
I trust this information will assist to allay any ongoing concerns, and confirm that the UKZN screening protocol was carefully considered. Your support and ongoing co-operation with the following measures in place at the gates would be appreciated: self-screening on the UKZN APP, wearing a mask and presenting the requisite travel permit and staff or student card.
Dr KE Cleland
7 June 2020
Dear Staff and Students
As you are no doubt aware, the Government lowered the national lockdown to Level 3 on the first of June. Under these conditions, the Minister of Higher Education, Science and Innovation, announced that higher education institutions are permitted to partially re-open, to a maximum of one-third of their total student populations. For UKZN, this means we will be able to bring back approximately 15000 students.
Given our multi-campus and student residence environment, and the large number of students concerned, we have to ensure that we plan and proceed in a very structured and organized manner. This requires us to choose which cohorts of students should be included within our allowed numbers; and make extensive and detailed plans for ensuring everyone’s health and security, both on our campuses and in residences. A Campus Readiness Task Team has been established to plan and manage the considerable challenges involved.
The Minister has stipulated the categories of students who will be eligible to return to campus, and this return will be phased over a 2 to 3 week period. We have analysed these categories to accord with the particulars of UKZN’s student profile in order to ensure that entire cohorts can be brought back to campus without exceeding our allowed maximum. Medical School students in their final year were allowed on campus during lockdown level 4, and they will be included in the determination of the maximum number UKZN is permitted.
The Task Team has analysed our student enrollments in conjunction with the student categories stipulated by the Minister and is currently finalising the list of who will be eligible to return to campus and student residences (where applicable) under Lockdown Level 3. Our preliminary analysis indicates that we would be able to bring back the following categories of students:
Final year undergraduate students enrolled in laboratory-based programmes who are on track to complete their qualifications in the current academic year;
There is currently a screening process being undertaken to determine the individual students and the total number of students who will be eligible based on the criteria above.
There will be health screening of all eligible students. Details on health screening using an app will be provided in a subsequent communiqué, together with details on the stringent health and safety protocols that students will need to adhere to when they return to campus. Eligible students will be issued with permits to enable them to travel in due course. Students who are not issued with permits or are not individually notified that they are eligible to return to campus, will not be allowed to enter the campus or student residences.
We will notify all eligible students individually as soon as possible, of a return date as we still await the Minister to gazette the regulations for the return of students to campuses.
I appreciate that these arrangements will entail countless inconveniences for many of you; and, of course, a disappointment for many more. However, within the quite specific Government stipulations, we have striven to be as equitable as possible. So, I must ask that everyone who is not deemed eligible for return to campus to continue to observe the lockdown and refrain from trying to enter the campus. To do so would place additional strain on-campus security and pose a health risk to one and all.
I am very grateful to members of the Task Team, and to the support staff across the University for their hard work in ensuring that our partial re-opening runs smoothly and safely. Further details will follow as soon as possible.
University of KwaZulu-Natal
19 June 2020
Dear Staff and Students
Since the Minister of Higher Education, Science and Innovation’s announcement on the return of a maximum of one-third of the student population, the UKZN leadership has been carefully planning for the event. The logistics and planning for the return of the students and staff is complex, and has to be undertaken carefully and systematically, especially in light of the rapidly increasing confirmed daily cases of COVID-19 nationally over the last two weeks. We do not want to jepordize the health and safety of our students and staff, and therefore a carefully mitigated approach that minimizes risk was sort.
There have been some additions to the categories of students eligible to return to campus which was listed in my communique of 7 June 2020. The following categories have now been confirmed for return to campus under Level 3 Lockdown:
It is planned that the first cohort of students under Level 3 Lockdown will return to campus on Monday 29 June 2020. Colleges will be contacting individual students over the course of the next week to inform you of your eligibility to return to campus. If you have not been contacted, please note that you must not return to campus. There will be very strict regulations with regard the access to the campuses and residences, and therefore students that are not in procession of a permit will not be allowed access.
Students who are at high risk of infection due to health issues, including co-morbidities, are encouraged to not return to campus and continue with online teaching and learning. There will be no contact teaching and learning (i.e. physical lectures), except for laboratories. We encourage all students who are able to study online to continue to do so and not return to campus.
The Colleges will be staggering the return to campus, and students must take note of the dates provided to them for the return to campus. Due to health and safety measures, and ensuring compliance with regulations, students may not necessarily be accommodated in the residence that they were allocated pre-lockdown. Eligible students will be informed of their assigned residences. Students returning to University owned and leased residences will be expected to self-isolate for a period of 14 days on returning to the residence. Further details on health screening and training of students on health and safety etiquette will follow in a subsequent communiqué next week.
Students who have been contacted by the Colleges and have been informed that they are eligible to return from 29 June 2020 will have to apply for permits. The details for the application for permits will also follow in a subsequent communiqué.
We look forward to welcoming our students back to campus; however, we must emphasize that the return to campus will come with the expectation of a strong sense of personal and community responsibility, particularly with respect to compliance with regulations and adherence to health and safety protocols. Every student returning to campus will have to consent and adhere to a strict code of conduct. Further details in this regard will be shared in the coming days.
University of KwaZulu-Natal
24 June 2020
The determination of which students are eligible to return to campus under Lockdown level 3 has been finalised and Colleges and Divisions are now at work to determine which administrative, technical, and academic staff will need to return in order to provide instruction and support to the returning students.
The first students will be returning to campus from 29 June 2020. Under Lockdown Level 3, we will continue with online teaching and learning and therefore there will be no physical lectures. There will however be formal instruction for the laboratory, practical and/or clinical components of modules. Staff and student demonstrators involved in these laboratory modules will be required to be on campus for scheduled events. Professional services staff who are essential for the support of the returning students will all need to be available on campus.
We would like to ensure that only staff essential for the instruction and support of the students return to campus. Even in the case of these returning staff, we would encourage them to only make themselves available on campus for the period when it is essential for them to be available. At all other work times, they should endeavour to work from home. Division, College, and School leadership will shortly be informing those staff who are deemed essential for this phase of the return to campus.
Staff asked to return to campus will be required to undertake health screening on each of the days they come onto the campuses (https://selfscreen.ukzn.ac.za)
UKZN is well aware of the need to adhere to strict health and safety protocols in order to minimise the risk of the spread of COVID-19 and ensure compliance with government strictures. Our health and safety teams have developed protocols and measures that are currently being rolled out across our campuses, and these should be in full effect by the time of return of staff and students.
We look forward to the return of staff and students to our campuses but emphasise that we all have to be extra vigilant and responsible of our health and safety practices so as to ensure that collectively we minimise the risk of spread of the virus in our community.
University of KwaZulu-Natal
|Medical School||031-2604506 or 031-2604314||031-2604045|
|Westville||031-2607105 or 031- 2607302 or 031-2608780||031-2607338|
|Edgewood||031-2607866 or 0312603252||031-2607338|
As a preventative measure, the University’s COVID-19 Team has procured 5 litre bottles of hand sanitisers which will be placed in strategic places around campuses.
The bottles will be placed at entrances/exits of venues, including the LANs and laboratories, and come with elbow operated dispensers. PLEASE USE YOUR ELBOWS, and not hands, to operate the sanitiser bottles.
The monitoring of usage and refilling of these bottles will be done by each College/School/Division responsible for the building in which they are located. The sanitiser bottles must always be placed on tables/desks and not on the floor as the user must be able to use their elbow to press down on the pump to dispense contents.
The supplier will either refill these containers or other arrangements could be made to be refilled internally.
Remember: prevention is always better than cure.
For more information on COVID-19, please email: COVID19@ukzn.ac.za
Watch video on how to properly operate the sanitiser bottles
The threat of the new Coronavirus (COVID-19) is compelling motivation why we, as a University, need to constantly be alert and put in place pro-active and pro-response mechanisms to combat diseases and illnesses. The rampant COVID-19 pandemic has already spread to six continents and there are no signs that it is being brought under control.
Starting today, the University’s College of Health Sciences headed by Professor Busisiwe Ncama is instituting a large-scale high level surveillance, prevention and response measures to make sure that we are ready for when COVID-19 is detected in our vicinity. The plan offers a coordinated cohesive strategy for preparedness, and will require each and every one of us to get involved. We believe that prevention is better than cure in this instance. Given the high concentration of people on our campuses – students and staff – prevention and protection against the spread of disease is critical.
Ingozi yegciwane Elisha, i-Coronavirus (COVID-19), yinto okumele isigqugquzele njengeNyuvesi ngesidingo sokuhlala siqaphile nokuthi sihlale sihlelele izimo zokubhekana nezifo nokugula. Ubhubhane oludlangile lwe-COVID-19 selusabalale lwadlulela kumazwekazi ayisithupha futhi akukho zinkomba zokuthi seluyalawuleka.
Kusukela namuhla, iKolishi LeziFundo ZezeMpilo e-UKZN eliholwa uSolwazi Busisiwe Ncama lizoqala umsebenzi omkhulu futhi osezingeni eliphezulu wokuqapha, ukuvikela nokulwisana nalolubhubhane uma kutholakala ukuthi i-COVID-19 itholakele endaweni yethu. Lolu hlelo lunikeza isu elisebenza ngokuhlanganyela lokulungela isimo futhi ludinga ukuba wonke umuntu abambe iqhaza. Sikholwa ukuthi ukuvikela kungcono kunokwelapha kulesi simo. Ngenxa yobuningi babantu emakhempasini ethu – abafundi kanye nabasebenzi – ukuvikelelwa nokugwenywa kokusabalala kwesifo…